Going Global Innovation (GGI) Handbook
Table of Contents
- Description of Going Global Innovation
- Going Global Criteria
- Who is eligible?
- What expenses are eligible?
- What costs are not covered?
- Is there a limit on funding?
- What are the stacking limits?
- How to Apply
- The Budget
- What is the process for an approved project?
- Project Process
1. Description of Going Global Innovation
Going Global is the innovation, science and technology component of the Global Commerce Support Program (GCSP). which is designed to promote and enhance Canada's international innovation efforts by supporting Canadian small or medium sized enterprises and/or researchers in pursuing international Research and Development (R&D) collaborative opportunities through the development of partnerships with key players in other countries/economies.
Projects, that are supported, aim to build on targeted relationships between Canadian companies and/or researchers and key players in other countries to allow them to proceed with formal discussions to initiate collaboration(s) on future international R&D initiatives that could lead to downstream commercialization results.
2. Going Global Innovation Criteria
2.1 Who is Eligible?
Going Global Innovation will accept applications from Canadian researchers that represent one of the following:
- private Canadian small and medium sized enterprises
- universities, and
- non-government research centres
Going Global Innovation will favour applications submitted on behalf of a group of researchers that represent multiple organizations from the list above.
2.2 What expenses are eligible?
Going Global Innovation provides assistance by contributing up to 75% of the eligible project costs.
Eligible project costs include:
- Travel and related costs
- Airfare - Lowest economy class tickets available at time of booking will be reimbursed under Going Global. Bonus points earned from various program (such as Air Miles/Aeroplan/World Points or any other barter system) are not considered an "incurred cost" and are not eligible for reimbursement nor considered an in-kind contribution in the determination of total project costs.
- Local transportation - These costs are associated with any transportation method used in Canada and the foreign country for:
- transportation to and from airports
- transportation to and from meetings
- transportation to and from site visits
- Accommodation - Costs of accommodation cannot exceed the limits set out in Appendices B, C and D on the Treasury Board website
- Meals and incidentals - Costs of meals and incidentals cannot exceed the limits set out in Appendices B, C and D on the Treasury Board website
- Other related costs
- Such as visa application costs, immunizations for project related travel, etc.
- Other non-research expenses
- Meeting costs (workshop or seminar expenses, hospitality) - These costs can consist of the meeting room rentals, services for audio/visual equipment, cost for meals during the meeting date(s). Please note that if meals are provided during a meeting/conference, then participants cannot claim the meal amounts for their individual expenses. At management's discretion, up to a maximum of $1,000.00 when held outside of Canada.
- Participation at targeted exhibitions and conferences - These exhibitions and/or conferences must demonstrate that the "best of the best" will be in attendance. Objectives for attending conferences and exhibitions must be to solidify R & D partnerships with targeted partners. Meetings with potential foreign partners must be confirmed on the margins of the event.
- Pursuit of large scale projects - Companies and/or researchers seeking to participate in meetings/events hosted by foreign partners for large scale projects, not typically open to Canadians, for solidification of partnerships within those frameworks.
- Development of legal documentation to solidify partnership - Legal representation services acquired to draft documentation on behalf of the Canadian participants in order to solidify the partnership - can be in the form of a memorandum of understanding, letter of intent, intellectual property document, non disclosure agreement, etc. - an invoice from the legal representative is required for reimbursement under Going Global Innovation. At management's discretion, up to a maximum of $3,000.00.
- Translation services - Translation services may be required for the solidification of a partnership - it is encouraged to utilize the services outlined by the Canadian Embassy or Consulate in the respective country and Rates should be based on current market rates - an invoice is required from the translation service company for reimbursement under Going Global Innovation. At management's discretion, up to a maximum of $3,000.00.
- Photocopies or printed material - These expenses must pertain to the project under Going Global Innovation. At management's discretion, up to a maximum of $500.00.
- Pursuit of financial support - As a follow on mission to a previously approved project, participants would be eligible to seek assistance for travel costs associated with the pursuit of financial support (ie. Venture Capital, Angels, or other forms of financial support associated with a previous Going Global Innovation approved project).
2.3 What costs are not eligible?
- Research and development activities such as:
- Technology, equipment or product development
- Stipends to students for R&D
- Tests, performance validation, progress verification
- Standards and / or regulatory compliance and testing
- Retrofitting an existing product for a local market, or to meet client’s specifications
- Patent application
- Commercial and business activities such as:
- Samples, equipment, technology, building acquisitions, sales, or construction
- Marketing, including market study, market research, market expansion
- Seeking investment partnership, unless related to a previously approved Going Global project
- Joint ventures, mergers, take-over etc.
- Other non eligible costs
- Costs for warehousing and shipping of samples and equipment
- Technicians, consultants fees
- Overhead costs
- Development of website presence and web hosting
- Technology transfer
- Salaries and honoraria of applicants and participants
- Regulatory issues
- Activities not directed at establishing specific partnerships, such as exploratory missions to seek R & D partners, sabbatical leave, student exchange programs, speaking engagements, study tour, outreach, etc.
2.4 Is there a limit on funding?
The minimum payable to any organization for an approved project is $5,000.00. The maximum is $75,000.
2.5 What are the stacking limits?
The normal stacking limit of Total Government Assistance (federal, provincial, and/or municipal assistance for the same eligible expenses/expenditures) for Going Global is 75%. The stacking limit is equivalent to the funding level support of GGI. In the event that actual Total Government Assistance exceeds the stacking limit, it will be necessary for the Department to adjust its level of assistance (an seek reimbursement, if necessary) so that the stacking limit is not exceeded.
3. How Do I Apply
An application package is available by request to email@example.com
Please note that the application package must be submitted electronically to firstname.lastname@example.org at least eight weeks before the scheduled departure date.
4. What is the process for an approved project?
4.1 Project Process
There are four phases within the process flow for a project applying to Going Global. Projects that have been approved will follow the process flow from phase one to phase four.
Phase 1 - Application received and preliminary assessment
In this phase, the project lead (on behalf of the eligible Canadian participants) submits an application and an estimated budget to the Going Global Innovation Program at email@example.com . Applicants will receive an automatic acknowledgement informing them that the application has been received. A preliminary review of the application to determine if sufficient information has been provided, will be conducted. During this phase, the Project lead will be informed whether further information and clarification are required, or whether the project does not meet the Program criteria and could not be supported.
Phase 2 - Review
The Review phase allows officers from around the world to review and provide feedback regarding the application. Officers in
- the regional office (province from which the application originated),
- post(s) abroad (countries for which the Canadian participants will be visiting),
- geographic divisions (headquarters personnel responsible for bilateral relations),
- the Innovation, Science and Technology Division (headquarters personnel responsible for bilateral relations from an Innovation, S&T perspective), and
- sectors bureau (headquarters personnel with sectoral responsibilities)
are all responsible for reviewing and providing comments on the information provided in the application or accompanying documentation. At this phase of the stage, any officer can request additional information to assist with their review process. This information will be done in a coordinated fashion with the Program’s administrator.
Once the information has been compiled, it is provided to the management of the Innovation, Science and Technology Division to approve and/or decline the project. If the project is approved, it will move to the next stage.
Phase 3 - Award
Successful applicants will be notified by e-mail when the project is approved. Information for next steps will be provided.
The project lead will be notified by email when an application is declined. The email will provide a brief explanation outlining the reason(s) why the project could not be supported .
3.1 Contribution agreement
A Contribution Agreement stating the general conditions of relationships as well as the obligations and responsibilities of all parties will be drafted. Both the signing authority for the institution and the Department must sign the contribution agreement prior to the departure of the project participants. The financial team responsible for Grants and Contributions will require at least five days to review and approve any contribution document that is drafted on behalf of the Department
Please note that once the project has been approved, any deviation from the application and the contribution agreement (dates, activities, destination, participants etc..) must be immediately brought to the attention of the Program Administrator. Written documentation of the proposed changes and justification (email to firstname.lastname@example.org) must be received in order to seek approvals of the changes. An amendment may be required.
Should further changes occur prior to the expiry date of the contribution agreement, an amendment is required, and make take up to a month to prepare, often due to disagreements or discrepancies. Written documentation of the proposed changes and justification (email to email@example.com) must be received in order to seek approvals to enter into an amendment.
Please note that our financial team responsible for Grants and Contributions will require at least five days to review and approve any amendment document that is drafted on behalf of the Department. Approved amendments require the signature of both the Department and the institution signing authority.
Phase 4 - Administer (interim and final reporting)
The contribution agreement outlines the reporting requirements for the entire project. The project lead, on behalf of all the Canadian participants, must provide an interim narrative report / or final narrative report along with the budget of actual expenditures that outlines the costs incurred for the portion of the project indicated in the contribution agreement. Both templates will be sent to the project lead after the contribution agreement has been fully executed. The report and budget must be electronically submitted to firstname.lastname@example.org by the due date indicated in the contribution agreement.
A preliminary review of the interim report and/or final narrative report and budget will be conducted to determine if sufficient information has been provided. Should additional information will be required, the project lead will be advised to provide supporting documentation. An amendment may be required, should there be any deviation from the initial application and contribution agreement.
The documentation will then be submitted to the Program Manager for payment approval of the interim payment or final payment. Please note that, as stated in the contribution agreement, the Department requires a minimum of 30 days to settle reimbursement.
Reminders of reporting dates, along with the interim/final report template and the final budget of actual costs template will be sent to the project lead in a timely manner.
Please note that the project lead must comply with the reporting dates stated in the contribution agreement, as a amendment would be required for any delay in the reporting dates.