How to Use This Kit

The Business Mission Agreement (BMA) is a checklist that clarifies the roles and responsibilities between the post receiving a trade mission and the mission organizer.

It also sets out the steps and schedules that need to be followed to achieve success.

The BMA is made up of five sections. Here's how and when to use each section:

1. Notification and Letter of Understanding

You will receive an email (or letter) from the post confirming the trade mission and introducing the Business Mission Agreement. To initiate mission planning and implementation, you must sign and forward this document to the relevant Trade Commissioner at least eight weeks before the mission arrives.

2. The Core of the Business Mission Agreement (Sections one, two and three)

You will receive the core of the BMA. Please fill out and return sections one and two promptly. Section three is the Mission participants' profile and needs, and requests you, the Mission Organizer to obtain key information from participants. This should be returned to the post at least four weeks prior to the mission.

3. Activities Time Line

The post will fill in and send you the Activities Time Line to ensure that mission planning stays on course.

4. Agreed Budgeted Costs

The post will forward this estimate of costs, once the needs of the mission have been established, and costs have been worked out with additional services providers.

5. Financial Agreement

The Financial Agreement will be used to finalize financial transfers if necessary.